Hiring office movers makes it much easier to move offices or to reshuffle divisions within a current office complex. For example, if one division is growing and requires new office space, it may be necessary to move people to new locations in the building, this is something that we can help with. By handling inter-office moves, we make it possible for employees to focus on their job duties instead of becoming distracted.
Planning for an inter-office move
If there is going to be a major reorganization of where people are located within an office, it is important to carefully plan for how it will be done. We suggest creating a diagram of the entire office, including each floor, labeling each office or cubicle and then assigning them to individuals.
There will need to be two basic diagrams. The first will need to document where everyone is located currently. The second will need to document where everyone will be once the move is complete. This allows our moving team to know where to pick up furniture and personal effects and where to deposit it.
Employees may wish to pack their personal effects and files on their own. If so, it is important to give them boxes a couple of weeks in advance to make the process easier. We can provide them if requested. Otherwise, as office movers, we can pack up each office for the employee, label everything accordingly and place it in their new office. This makes it possible for them not to worry about the process at all but to focus strictly on their work. How we proceed is entirely up to the organization but our services do extend to packing when requested.
Order any new furniture well in advance
If the move is going to involve any new furniture or the creation of new cubicles, it is important to order everything in advance. New furniture can be stored in one central location and we can move it to the correct office on the day of the move. Giving plenty of time for the furniture to be delivered is wise since any delay could prolong the moving process.
Engage tech support and IT
Anyone who is in charge of IT for the organization will need to be informed of the move in advance. They will need the same diagrams to ensure that everyone has access to the internet and that the phone systems are transferred accordingly to ensure that there are no mixups with calls being routed to the wrong place. They may also need to provide direction on how long it will take for these switchovers to be complete.
Schedule the move over the weekend
The best way to prevent any delays in operations is to hire office movers and then to schedule the move for over the weekend. We can come in and start the process on a Friday afternoon so that it can be completed by Monday morning. With the proper planning in place, it is possible to do this, even with larger moves. To ensure that everything goes off without a hitch, we will want to meet with the person coordinating the move to walk the property and review the diagrams well before that Friday. This way, everyone is on board and ready to go as soon as the green light is given.
The biggest reason to hire office movers is the ability to remain efficient and focused without becoming distracted by the move. We make this possible by providing professional and thorough moving services. We can handle the inter-office move from start to finish and make it easy to get everyone settled in their new location. To discuss these services in further detail, call our office today.